Time-to-Fill Calculator
Calculate the average time-to-fill for open positions across all hiring stages, and estimate total recruiting cost impact.
Number of calendar days since the position was opened
Days spent actively sourcing candidates
Days spent on resume review and phone screens
Days spent on interviews (all rounds)
Days from offer extension to signed acceptance
Total positions used to compute average time-to-fill
Sum of individual time-to-fill days for all positions (used for average calculation)
Estimated productivity/revenue loss per day the role is unfilled
Formulas Used
Time-to-Fill (single requisition):
TTF = Days from job opening to signed offer acceptance
TTF = Sourcing Days + Screening Days + Interview Days + Offer Days + Other Days
Average Time-to-Fill:
Avg TTF = Σ(Individual TTF for each position) ÷ Number of Positions Filled
Cost of Vacancy:
Cost = TTF (days) × Daily Cost of Vacancy ($)
Total Cost (all positions) = Avg TTF × Number of Positions × Daily Cost of Vacancy
Stage Percentage:
Stage % = (Stage Duration ÷ Total TTF) × 100
Assumptions & References
- Time-to-Fill is measured from the date a job requisition is opened to the date a candidate accepts an offer (not start date).
- Industry benchmark of 42 days is based on SHRM's Talent Acquisition Benchmarking Report (2023).
- Daily cost of vacancy is an estimate; a common rule of thumb is 1/365th of the role's annual fully-loaded compensation plus lost productivity (typically 0.5–2× daily salary).
- Stage durations may overlap in practice (e.g., sourcing continues during screening); this calculator treats them as sequential for simplicity.
- Average TTF uses the arithmetic mean; weighted averages may be more appropriate when positions vary significantly in seniority.
- References: SHRM (2023), LinkedIn Talent Insights, NACE Recruiting Benchmarks Survey.